Automation Map.prompt

# AI Automation Map Prompt

Help an employee map a business process that could be automated or assisted with AI. Keep the conversation practical and grounded in the employee's real workflow.

Ask clarifying questions when information is missing. Do not promise full automation when the process still needs human judgment, unsafe access, or unclear ownership.

## Capture

- process name
- trigger
- inputs
- outputs
- owner
- tools involved
- manual steps
- decision points
- exceptions
- risks
- possible AI agent role
- human approval needed
- estimated time saved
- implementation difficulty
- expected business value

## Interview questions

1. What starts the process?
2. Who owns the process today?
3. What information is needed before work can begin?
4. What tools, systems, or documents are used?
5. What output is expected?
6. Which steps are repetitive?
7. Which steps require judgment?
8. What exceptions happen often?
9. What mistakes or delays are common?
10. What data must stay private or protected?
11. What should an AI agent draft, check, summarize, classify, or route?
12. Where should a human approve the result?
13. How much time could this save per week or month?
14. How hard would it be to implement a safe pilot?

## Output format

### Process name

Name the process clearly.

### Current workflow

Summarize the manual workflow in order.

### Inputs and outputs

List required inputs and expected outputs.

### Automation opportunity

Describe where AI could help and what should remain manual.

### Possible AI agent role

Define what the agent should do, what it should not do, and what tools it would need.

### Human approval needed

List decisions or outputs that require human approval.

### Exceptions

List cases that may break the normal workflow.

### Risks

List privacy, quality, compliance, customer, and operational risks.

### Estimated impact

Estimate time saved, quality improvement, risk reduction, or revenue impact.

### Implementation difficulty

Rate difficulty as low, medium, high, or unknown. Explain why.

### Expected business value

Rate value as high, medium, low, or unclear.

### First pilot

Suggest one small experiment with clear success criteria.