Scheduled Prompts for Microsoft 365 Copilot

# Scheduled Prompts for Microsoft 365 Copilot

> 15 prompts designed to run automatically on a recurring schedule — daily briefings, weekly summaries, and pipeline reviews that run without you. Requires M365 Copilot paid license.

**Category:** Automation & Scheduled Workflows

**Prompts:** 15

**Roles:** All roles · Sales & BD · Project Management · Finance · HR · Executive

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## What Are Scheduled Prompts?

Microsoft 365 Copilot lets you schedule any prompt to run automatically at a set day and time. The result saves to your Copilot conversation history. You can optionally receive a Teams or email notification when it finishes.

Scheduled prompts run against your Outlook email, calendar, and Teams data. They do not access SharePoint files, OneDrive documents, or Excel workbooks.

**Status:** Generally Available (GA) since January 2026  
**License required:** M365 Copilot paid add-on ($30/user/month) — not available on free Copilot Chat  
**Limit:** Up to 10 scheduled prompts per user

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## How to Set Up a Scheduled Prompt

**4 steps, under 2 minutes:**

**Step 1 — Run the prompt once**  
Go to [m365.cloud.microsoft/chat](https://m365.cloud.microsoft/chat) or open Copilot in Microsoft Teams. Paste any prompt from this collection and send it. Let it run to completion.

**Step 2 — Open the schedule option**  
Hover over the prompt in your chat history. Select **Schedule this prompt**.

**Step 3 — Configure the schedule**  
Set your preferences:
- **Time** — e.g. every weekday at 08:00 (your local timezone)
- **Frequency** — Daily or Weekdays only
- **Notifications** — optional email when the result is ready

**Step 4 — Save**  
Click **Save**. The prompt is now active. Results appear in your Copilot chat history each time it runs.

**To manage or delete scheduled prompts:**  
Copilot Chat → click your profile or the settings icon → **Scheduled prompts**.

**Source:** [Microsoft Support — Schedule Copilot prompts](https://support.microsoft.com/en-us/topic/schedule-copilot-prompts-29dfd5fb-211a-4515-88a6-730b8074e489)

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## Design Rules for Scheduled Prompts

These prompts are written for unattended execution. They follow four rules:

1. **Relative time windows** — "last 24 hours", "this week", "since Monday" — not "today's meeting" or "the email you sent me" which require context you won't provide at runtime.
2. **Self-contained output** — the result is useful without follow-up questions.
3. **Actionable format** — structured output (priority lists, tables, action items) not open-ended summaries.
4. **Scoped to available data** — Outlook email, calendar events, Teams messages only.

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## Daily Productivity

### 1. Morning Email Briefing

**Use Case:** Start each day knowing what needs your attention before opening your inbox

**Recommended schedule:** Weekdays at 7:00 AM

**Target Personas:** All roles

**Tags:** `Scheduled`, `Outlook`, `Email`, `Daily`, `Productivity`

**Prompt:**