Workflow Optimisation And Bottleneck Identifier

# Workflow Optimisation and Bottleneck Identifier

**Domain:** Operations and Process Design
**Level:** 🔵 Practitioner

> Map a workflow, identify bottlenecks, and produce improvement recommendations with effort-impact scoring. Converts a frustrating operational problem into a prioritised action plan.

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## Variables

Fill in every `[BRACKETED_VARIABLE]` before running. Do not leave any bracket unfilled.

| Variable | What to Enter | Example |
|----------|---------------|---------|
| `[WORKFLOW_NAME]` | Name of the workflow to analyse | e.g. Sales-to-cash workflow: from signed contract to first invoice paid |
| `[CURRENT_STEPS]` | Describe the current workflow steps in order | e.g. (1) Contract signed, (2) Finance notified by email, (3) Finance creates invoice manually in Xero, (4) Invoice emailed to customer, (5) Customer pays, (6) Revenue recognised in reporting, (7) Account activated in product |
| `[KNOWN_PROBLEMS]` | Issues you have already noticed | e.g. Step 3 takes 3-5 days due to finance team backlog; Step 7 is manual and occasionally forgotten; average time from signed contract to active account is 8 days |
| `[DESIRED_OUTCOME]` | What good looks like | e.g. Signed contract to active account in under 24 hours; zero manual steps; zero instances of delayed activation |

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## The Prompt

Copy everything in the code block below. Replace all `[VARIABLES]`. Paste into Claude, GPT-4o, Gemini, or any capable LLM.